Privacy & cookies

The NOVAGRAAF GROUP (hereafter NOVAGRAAF) is a global law firm providing advisory and administrative services in the fields of intellectual property strategy and management. NOVAGRAAF is composed of a network of affiliated entities, whose offices are located in Belgium, France, the Netherlands, Switzerland, the United Kingdom, Japan, China, and the United States.

This Privacy Statement relates to the data collected online through our website www.novagraaf.com. In particular, it addresses which data are collected and how they are used, stored, and shared within NOVAGRAAF, which serves as the data controller. The NOVAGRAAF website is hosted and managed in the Netherlands.

NOVAGRAAF is committed to ensuring that your privacy is protected. Should we ask that you provide your personal data, i.e. information which relates to you as an identified or an identifiable natural person, through our website, you can be assured that this data will only be processed in accordance with this Privacy Statement.

WHAT WE COLLECT

You can access and use our website without providing us with your personal data.

NOVAGRAAF may collect your personal data through the website in two specific situations:

  • When you subscribe to our newsletter;
  • When you fill out our contact form for requests related to our services.

In these instances, the following personal data may be collected: name, address, telephone number, email address, job title.

NOVAGRAAF does not collect any special categories of personal data as defined in article 9 sub 1 of the General Data Protection Regulation (GDPR).

HOW WE USE COOKIES

Some information may also be collected automatically through cookies when you access and use our website. A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

HOW WE USE YOUR DATA

The data collected through our website are used for two kinds of purpose:

Marketing activities:

  • to send you our newsletter, which includes news and legal briefings, as well as occasional information on events, services, or other corporate news;
  • to send you general information about our services, events, and other corporate news;
  • to assess the effectiveness of our newsletter and other communications;
  • to contact you for market research purposes to help us improve our services;
  • to track the analytics of our website;
  • to measure the business usage of our website. We are using an external service for this, which provides us with company names and addressed based on IP-addresses. The IP address is not included in the data provided to us by this service provider.

Standard communication:

  • to respond to your inquiries sent via our contact form.

HOW WE SHARE YOUR DATA

As a global law firm, NOVAGRAAF may share the personal data it collects through the website internally, among its offices in Belgium, France, the Netherlands, Switzerland, the United Kingdom, Japan, China, and the United States.

NOVAGRAAF may employ the services of third parties to support us with certain tasks, such as web technical support or marketing automation. To this end, we may also share your data with our third party service providers, to perform services on our behalf.

NOVAGRAAF does not sell, lease, share, or otherwise transfer your personal data to third parties.

HOW WE STORE AND PROTECT YOUR DATA

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we process. In particular, NOVAGRAAF adheres to a documented information security policy. This ensures that the data are stored in compliance with the GDPR and within the limits of the purpose for which they were collected.

YOUR RIGHTS

If you change your mind and you no longer wish that we process your personal data for marketing purposes, you may either tick the opt-out box which appears on every one of our marketing communications to you, or simply email us at marketing@novagraaf.com to ask that we remove you from our marketing mailing list.

If you wish to obtain details relating to the personal data which we have collected from you, if you believe that these data are incorrect or incomplete and would like to have them corrected, or if you would like that we erase your data, please send us an email at marketing@novagraaf.com.

LINKS

Our website may contain links to other websites of interest. However, once you have left our website via these links, we no longer have any control or responsibility regarding how other websites handle your data.

CHANGES

This Privacy Statement may be subject to updates or amendments, which are made available on our website. We encourage your to periodically review it to ensure that you are still happy with it. This Privacy Statement is effective from May 1, 2018.

CONTACT US

Should you require any other information in relation to your personal data, which we collect or process, please do not hesitate to contact us at marketing@novagraaf.com.

For more information, please contact us